DBX ONE STOCKROOM

CQC requires proof.
STOCKROOM makes it easy.

DBX ONE STOCKROOM helps GP practices manage deliveries, stock, expiry dates and room replenishment — while building the record that CQC now expects to see.

Open the demo — no sign-up How we support CQC compliance

Why the record matters

Staff said it happened.
The records did not.

At St Georges Medical Centre, staff told the CQC they regularly checked stock and expiry, but CQC found no records to prove the checks happened.

“There should be a process and system in place to check that drugs are in date and equipment is well maintained.”Current CQC guidance · February 2026

Read CQC guidance →Read the St Georges finding →

CQC does not require DBX ONE or a particular software product. STOCKROOM helps the practice run and evidence the relevant stock-control process.

How STOCKROOM supports CQC compliance

Deliveries

Your invoice becomes the delivery checklist.

With Practice Plus, invoices sent to DBX ONE are picked up automatically and prepared as an expected-delivery checklist. Staff can simply tick them off when they arrive.

DBX ONE STOCKROOM expected deliveries awaiting confirmation — Invoice → prepared checklist → physical confirmation

Room checks

Count the room once. STOCKROOM calculates what it needs.

Staff enter the physical count they see - STOCKROOM calculates the replenishment amount and records when it was checked, who checked it and what was done.

See how STOCKROOM works

DBX ONE STOCKROOM guided physical room check on a phone — Look → count → replenish

Attenborough Surgery + Essex Lodge · Regulation 12 requirement notices

Expired consumables lead to Regulation 12 breaches.

In both reports, CQC recorded the findings in Regulation 12 requirement notices.

CQC requirement notice · Attenborough Surgery
“Some medical consumables at one surgery were beyond their expiry dates.”
CQC recorded the wider failure to monitor medical-consumable expiry as a breach of Regulation 12(1).

CQC requirement notice · Essex Lodge
“There was no system to check emergency medicines or pulse oximeter in the emergency kit and emergency use needles and syringes were out of date.”
CQC recorded this within a Regulation 12(1) breach.

Attenborough CQC report →Essex Lodge CQC report →

How STOCKROOM closes the gap

Expiry dates are attached to the stock record instead of a separate memory or spreadsheet
Upcoming expiry can be surfaced before the item reaches the date
The practice can see quantities and expiry lots together

DBX ONE STOCKROOM central stock view showing exact quantities and expiry lots — STOCKROOM keeps quantity and expiry information on the same stock record, so expiry control is part of the normal stock process.

Nothing left to memory

Problems stay visible until someone fixes them.

Shortages, expiry risks and outstanding actions stay in one shared view, with the record of who resolved them and when.

DBX ONE STOCKROOM mobile home showing outstanding stock actions — Problem → visible action → resolution

16 hoursof clinical time per week

Stock organisation can release real clinical time.

An NHS England GP case study reported 16 hours of clinical time released each week after Churchill Medical Centre improved room organisation and introduced routine stock-up.

Read the NHS England case study → NHS England case study; not a DBX ONE customer result.

Personalised setup included

You're not on your own.

Send the room names, products and current stock list your team already uses. We prepare the starting setup for you.

1 Send what you use now2 We prepare it3 Your team checks it

Clinicians do not need to log every item they use.

Made for the stock job

This is not another SystmOne.

STOCKROOM is designed to be simple enough to use without formal training. The interface guides staff through the job in front of them — receiving a delivery, checking a room or replenishing stock.

Try it yourself — no sign-up →

Request free assisted trial Try the demo first

Try it without committing

Your setup first. Then 30 days of Practice Plus.

Request the trial with three details. We contact you, prepare the starting setup and ask your team to check it before anything goes live. After the trial, keep Plus for £69/month, move to Core for £39/month, or stop. No automatic paid conversion.