Surface hidden costs
Delivery charges can disappear across separate supplier invoices.
Example: seven delivery charges add up to £86.00 in one month.
Free reports for selected practices and clinics
Multiple invoices.
ONE clear report.
Upload supplier invoices and receive a clean consumables spend report by email — with AI-enhanced findings that help surface charges, patterns and inconsistencies that are easy to miss.
Built by a UK medical student. Supplier invoices only. No patient records.
A cleaner workflow
From scattered documents to one useful output.
DBX ONE is built to make invoice review easier for busy teams. No complicated setup. No new ordering system. Just submit the documents and receive a structured report.
Upload
Invoices
PDFs, images, CSVs or spreadsheets.
DBX ONE
AI-enhanced review
Receive
Report
Returned by email, usually within 24 hours.
What you receive
A report that makes the admin visible.
See invoice volume, suppliers, delivery charges, common items and review points in a format that is easier to understand than a folder full of PDFs.
View report detailsExample report
Consumables overview
Example chart
Spend breakdown
A clearer view of where the example monthly spend is concentrated.
£742
Example monthly spend
£214
£168
£129
£86
£78
£67
Invoices reviewed34
- consumables_invoice_june_01.pdf
- gloves_and_wipes_1406.pdf
- clinical_supplies_statement.pdf
- cleaning_order_2206.pdf
- stationery_invoice_2706.pdf
- + 29 more invoice files
Suppliers found9
- Office & Cleaning Direct
- Primary Consumables Co.
- Clinical Supplies Direct
- Surgery Essentials Ltd
- Cleaning & Hygiene Depot
- PaperCare Supplies
- Diagnostics Consumables UK
- Everyday Office Supplies
- Facilities & Janitorial UK
Delivery charges£86
- Office & Cleaning Direct — £6.95
- PaperCare Supplies — £7.95
- Primary Consumables Co. — £9.95
- Everyday Office Supplies — £10.50
- Cleaning & Hygiene Depot — £12.65
- Clinical Supplies Direct — £18.00
- Facilities & Janitorial UK — £20.00
Items to review7
- Couch roll £57.93
- Nitrile gloves M price variation
- Disinfectant wipes repeat purchase
- Printer labels duplicate supplier
- Sharps-bin line unclear charge
- Delivery fee over £15
- Similar product names check like-for-like
Report findings
- Medium nitrile gloves appear across three invoices with different product names.
- Seven delivery charges add up to £86.00 in the example month.
- One couch-roll line item stands out at £57.93 and is marked for review.
- Price increase detected: disinfectant wipes appear 14% higher than last month.
Why the report is useful
Designed to show the things that are easy to miss.
A DBX ONE report is not just a chart. It is designed to turn invoices into review points that help teams see hidden costs, reduce manual checking and understand what deserves attention.
Flag unusual line items
One expensive item can be hidden inside a normal-looking invoice.
Example: couch roll appears at £57.93 and is marked for review.
Make admin easier
Instead of checking scattered PDFs manually, the invoices are turned into one structured overview.
Example: 34 invoices become one clearer report.
Turn invoices into action points
The report highlights practical things to review, not just copied invoice totals.
Example: review similar glove names, repeated purchases and delivery fees over £15.
Designed for practical review
Clear, simple, useful.
Spend breakdown
Spend grouped by supplier, category and recurring item.
Delivery visibility
A clearer view of delivery charges across separate suppliers.
Price movement
Common items that may have changed in price over time.
Similar items
Products that may be the same but named differently.
Beyond invoice totals
Past spend, future order signals.
DBX ONE can turn invoice history into clearer operating metrics: what changed, what is being used faster, what costs more per unit, and what may need ordering next.
Forecasts are estimates based on submitted invoices, not guaranteed stock advice.
Example metrics
Monthly consumables intelligence
Unit cost
£3.42
Average cost per couch roll this month.
Month-on-month
+14%
Disinfectant wipe spend vs last month.
Run-rate
11.3 / week
Estimated nitrile glove boxes used weekly.
Next order estimate
45 boxes
Suggested glove order based on last month’s usage.
Delivery burden
11.6%
Delivery charges as a share of example spend.
Consolidation signal
3 suppliers
Similar consumables bought across multiple suppliers.
Price increase detected
+14%
Disinfectant wipes appear higher than last month.
Suggested optimisations
From “what happened” to “what could be improved”.
Where the invoice data supports it, DBX ONE can turn findings into practical review opportunities — such as consolidating suppliers, reducing repeated delivery fees, or checking whether one supplier can provide several items in the same order.
Suggestions are review prompts, not automatic purchasing instructions. Practices and clinics remain in control of ordering decisions.
Example suggestions
Optimisation opportunities
Gloves and wipes may be available from the same supplier.
Primary Consumables Co. supplies gloves and also appears to offer disinfectant wipes. Consider reviewing whether both items could be ordered together to reduce separate delivery charges.
Two delivery fees stand out this month.
Clinical Supplies Direct charged £18.00 and Facilities & Janitorial UK charged £20.00. Consider whether future orders could be grouped.
Similar glove items appear under different names.
Before comparing prices, check whether the glove products are equivalent sizes, materials and pack quantities.
Disinfectant wipes appear to have increased by 14%.
DBX ONE can flag when a recurring item appears more expensive than the previous month, so the practice can check whether the increase is real, quantity-related or supplier-related.
Before you apply
Clear about who we are, what happens to files, and what you get back.
DBX ONE is designed for early users who want to test whether their consumables invoices can be made easier to understand.
Who is behind DBX ONE?
DBX ONE is built by Dillon, a UK medical student, after noticing how much hidden admin can sit behind repeat consumables ordering.
What happens to the files?
Files are used to produce the requested invoice report. The service is for supplier invoices only. Patient records, clinical documents and patient-identifiable information should not be uploaded.
Will the report be useful?
The free report is designed to show value before anyone pays. It summarises invoices, suppliers, delivery charges and items worth reviewing so teams can judge whether the output is useful.
Built by a medical student
Designed around real admin friction.
My name is Dillon. I am a UK medical student. DBX ONE was built after noticing how much hidden admin can sit behind repeat consumables: scattered invoices, delivery charges, product-name variations and price changes that are easy to miss.
The aim is simple: make consumables invoices easier to understand, so busy practice and clinic teams can review spend more clearly.
Read more about DBX ONE →Limited time
Selected practices and clinics receive a free report.
Submit supplier invoices in one place and receive one clean output by email.
info@dbxone.co.uk