Individual fees can look small, but they are easier to review when grouped together.
Limited-time free report · No obligation
Multiple invoices.
ONE clear report.
Upload supplier invoices and receive a clean consumables spend report by email — with AI-enhanced findings that make routine consumables spend easier to review.
Limited time only. Selected practices and clinics. Supplier invoices only. No patient records.
A simple reason to try it
Your invoices may already contain useful answers.
DBX ONE helps organise supplier invoices into a clear report, so busy teams can see the details that are usually buried across PDFs, emails and monthly orders.
Recurring products such as gloves, wipes and couch roll can be compared more clearly over time.
Similar items, repeated suppliers and monthly ordering patterns become easier to see.
Limited-time free report for selected practices and clinics.
No obligation. Supplier invoices only. No patient records.
Apply for free report
A cleaner workflow
From scattered documents to one useful output.
DBX ONE is built to make invoice review easier for busy teams. No complicated setup. No new ordering system. Just submit the documents and receive a structured report.
Upload
Invoices
PDFs, images, CSVs or spreadsheets.
DBX ONE
AI-enhanced review
Receive
Report
Returned by email, usually within 24 hours.
What you receive
A report that makes the admin visible.
See invoice volume, suppliers, delivery charges, common items and review points in a format that is easier to understand than a folder full of PDFs.
View report detailsExample report
Consumables overview
Example chart
Spend breakdown
A clearer view of where the example monthly spend is concentrated.
£742
Example monthly spend
£214
£168
£129
£86
£78
£67
Invoices reviewed34
- consumables_invoice_june_01.pdf
- gloves_and_wipes_1406.pdf
- clinical_supplies_statement.pdf
- cleaning_order_2206.pdf
- stationery_invoice_2706.pdf
- + 29 more invoice files
Suppliers found9
- Office & Cleaning Direct
- Primary Consumables Co.
- Clinical Supplies Direct
- Surgery Essentials Ltd
- Cleaning & Hygiene Depot
- PaperCare Supplies
- Diagnostics Consumables UK
- Everyday Office Supplies
- Facilities & Janitorial UK
Delivery charges£86
- Office & Cleaning Direct — £6.95
- PaperCare Supplies — £7.95
- Primary Consumables Co. — £9.95
- Everyday Office Supplies — £10.50
- Cleaning & Hygiene Depot — £12.65
- Clinical Supplies Direct — £18.00
- Facilities & Janitorial UK — £20.00
Items to review7
- Couch roll £57.93
- Nitrile gloves M price variation
- Disinfectant wipes repeat purchase
- Printer labels duplicate supplier
- Sharps-bin line unclear charge
- Delivery fee over £15
- Similar product names check like-for-like
Report findings
- Medium nitrile gloves appear across three invoices with different product names.
- Seven delivery charges add up to £86.00 in the example month.
- One couch-roll line item stands out at £57.93 and is marked for review.
- Price increase detected: disinfectant wipes appear 14% higher than last month.
Why the report is useful
Designed to show the things that are easy to miss.
A DBX ONE report is not just a chart. It is designed to turn invoices into review points that help teams see hidden costs, reduce manual checking and understand what deserves attention.
Surface hidden costs
Delivery charges can disappear across separate supplier invoices.
Example: seven delivery charges add up to £86.00 in one month.
Flag unusual line items
One expensive item can be hidden inside a normal-looking invoice.
Example: couch roll appears at £57.93 and is marked for review.
Make admin easier
Instead of checking scattered PDFs manually, the invoices are turned into one structured overview.
Example: 34 invoices become one clearer report.
Turn invoices into action points
The report highlights practical things to review, not just copied invoice totals.
Example: review similar glove names, repeated purchases and delivery fees over £15.
Designed for practical review
Clear, simple, useful.
Spend breakdown
Spend grouped by supplier, category and recurring item.
Delivery visibility
A clearer view of delivery charges across separate suppliers.
Price movement
Common items that may have changed in price over time.
Similar items
Products that may be the same but named differently.
Beyond invoice totals
Past spend, future order signals.
DBX ONE can turn invoice history into clearer operating metrics: what changed, what is being used faster, what costs more per unit, and what may need ordering next.
Forecasts are estimates based on submitted invoices, not guaranteed stock advice.
Example metrics
Monthly consumables intelligence
Unit cost
£3.42
Average cost per couch roll this month.
Month-on-month
+14%
Disinfectant wipe spend vs last month.
Run-rate
11.3 / week
Estimated nitrile glove boxes used weekly.
Next order estimate
45 boxes
Suggested glove order based on last month’s usage.
Delivery burden
11.6%
Delivery charges as a share of example spend.
Consolidation signal
3 suppliers
Similar consumables bought across multiple suppliers.
Price increase detected
+14%
Disinfectant wipes appear higher than last month.
Suggested optimisations
From “what happened” to “what could be improved”.
Where the invoice data supports it, DBX ONE can turn findings into practical review opportunities — such as consolidating suppliers, reducing repeated delivery fees, or checking whether one supplier can provide several items in the same order.
Suggestions are review prompts, not automatic purchasing instructions. Practices and clinics remain in control of ordering decisions.
Example suggestions
Optimisation opportunities
Gloves and wipes may be available from the same supplier.
Primary Consumables Co. supplies gloves and also appears to offer disinfectant wipes. Consider reviewing whether both items could be ordered together to reduce separate delivery charges.
Two delivery fees stand out this month.
Clinical Supplies Direct charged £18.00 and Facilities & Janitorial UK charged £20.00. Consider whether future orders could be grouped.
Similar glove items appear under different names.
Before comparing prices, check whether the glove products are equivalent sizes, materials and pack quantities.
Disinfectant wipes appear to have increased by 14%.
DBX ONE can flag when a recurring item appears more expensive than the previous month, so the practice can check whether the increase is real, quantity-related or supplier-related.
Spend visibility
Routine purchases are easier to manage when they are easier to see.
DBX ONE brings supplier invoices into one clearer view, helping teams review delivery charges, supplier patterns, price movement and recurring consumables without building their own spreadsheet.
See the month clearly
Invoice totals, suppliers and categories are summarised into a more useful monthly view.
Review the details
Delivery charges, price changes and repeated items are easier to check when they are not scattered across separate PDFs.
Act only where useful
The report highlights practical review points, so the team can decide what deserves attention.
Before you apply
Clear about who we are, what happens to files, and what you get back.
DBX ONE is designed for early users who want to test whether their consumables invoices can be made easier to understand.
Who is behind DBX ONE?
DBX ONE was created after noticing how much hidden admin can sit behind repeat consumables ordering.
What happens to the files?
Files are used to produce the requested invoice report. The service is for supplier invoices only. Patient records, clinical documents and patient-identifiable information should not be uploaded.
Will the report be useful?
The free report is designed to show value before anyone pays. It summarises invoices, suppliers, delivery charges and items worth reviewing so teams can judge whether the output is useful.
Built by a medical student
Designed around real admin friction.
My name is Dillon. I am a UK medical student with experience in GP practice settings. I built DBX ONE after noticing how much hidden admin can sit behind repeat consumables: scattered invoices, delivery charges, product-name variations and price changes that are easy to miss.
The aim is simple: make consumables invoices easier to understand, so busy practice and clinic teams can review spend more clearly.
Read more about DBX ONE →Limited time only
Try a free report while selected places are being accepted.
Submit supplier invoices and receive a clearer consumables spend report by email. No obligation, no setup and no patient records.
info@dbxone.co.ukTrust and confidentiality
Built with an understanding of GP practice settings.
DBX ONE is designed around a simple principle: only supplier invoices should be submitted, never patient records or patient-identifiable information.
Healthcare-aware
Designed by someone who understands that practice teams work with sensitive information and busy admin workflows.
Confidentiality-first
Submissions should contain supplier and consumables invoices only. Patient records, clinical documents and patient-identifiable information should not be uploaded.
Clear scope
DBX ONE is not a clinical system and does not need patient data. The report is focused only on supplier spend and invoice review.